Your suppliers are billing you more than your contracts say.
We put the contract next to the invoice and find the difference. You pay 25% of what you actually get back. If we find nothing, you owe nothing.
Send your five largest suppliers. Invoices and contracts, in whatever format they live in.
Forty checks, run against every supplier
None of these are exotic. They persist because nobody ever puts the agreement beside the bill.
Rate above contract
The invoiced rate quietly exceeds the rate you signed. The most common finding, and usually the easiest to correct.
Escalators applied wrongly
An annual increase applied twice in a year, before the anniversary, or above a cap your contract already sets.
Fees above their cap
Fuel and environmental surcharges are frequently capped by formula and frequently exceed it. One sentence in the contract, printed on every invoice.
Fees with no provision
Administrative, regulatory recovery, environmental. We ask one question of each: where in this agreement does this fee appear?
Billing after cancellation
Phone lines at a building you sold. Software seats for people who left. Containers at a site you closed.
Duplicate payments
The same invoice paid twice — once by cheque, once by transfer. Routine wherever two people can both approve a payment.
Unclaimed service credits
Your contract owes you a credit when uptime or response times are missed. They are almost never applied automatically, and most expire within 30 to 60 days.
Warranty paid out of pocket
Repairs billed on equipment still under manufacturer warranty, or a re-repair inside the warranty on the previous one.
CAM reconciliation errors
Pro-rata share miscalculated, capital works amortised into operating expenses, expense caps quietly exceeded.
Four steps, about two weeks
You send documents
Your five largest suppliers: twelve months of invoices, and the contracts or rate schedules that go with them. PDFs, a drive folder, forwarded email, photographs of paper. Sorting them is our job, not yours.
We reconcile
Every line item against every contract term, working down forty checks. Each finding is logged with the clause it relies on, the invoices affected, and the arithmetic written out.
You get a report, and decide
Findings separated by how confident we are, including the weak ones we would not push. You choose what to pursue. Anything you would rather leave alone, we leave alone.
You claim, we prepare
We write the correction request; you send it, on your letterhead, to your supplier. We invoice 25% once the credit or refund actually lands.
There is no other fee.
No retainer to start, no hourly rate, no minimum engagement. We are paid a quarter of what you actually receive — cash refunded, credits applied, charges removed before you pay them.
Find nothing, and you have spent a folder of PDFs and nothing else. After the first recovery, most clients move to ongoing monitoring so errors are caught in the month they happen rather than a year later — a flat monthly fee, and we only raise it once we have found you something.
Where we find the most
A good fit
- 15 to 100 staff, with real vendor spend and no full-time controller
- Property management — utilities, waste, landscaping, maintenance, CAM
- Multi-site operators, where one error repeats across every location
- Manufacturers and distributors — freight, packaging, equipment service
- Anyone who has never had their supplier contracts checked against their bills
Probably not
- A controller already reconciles every invoice line to the signed rate schedule
- Fewer than ten employees — too few suppliers for the work to pay for itself
- No written contracts anywhere, so there is nothing to reconcile against
- You want a guaranteed recovery figure before we have looked
What we will not do
Worth saying before you ask.
We will not guarantee an amount
Not before looking, and not after. What is recoverable depends on your contracts and your suppliers, and anyone quoting a figure in advance is guessing.
We will not contact your suppliers
You send every claim, in your name. We prepare it and stay out of the relationship.
We report facts, not opinions
We report what a contract records and what an invoice charged. Whether to press a claim is your decision, and your lawyer's if the amount warrants it.
We will not charge for what you already knew
Tell us at the start what you already suspect. Those items are excluded from our fee, in writing, before we begin.
The questions people actually ask
What is the catch? Why would you work for nothing?
We are not working for nothing — we are betting we will find something, and if we are wrong that is our loss rather than yours. We price it this way because you have no particular reason to trust us yet.
I do not want to upset suppliers we depend on.
You send the claim, not us, and it goes as a billing correction rather than an accusation — most of these genuinely are errors. You also choose what to pursue. If there is a supplier you would rather not push, we leave that one alone and say so.
Our bookkeeper already checks the invoices.
Against what was approved, most likely, which catches arithmetic. This is a check against the contract, which is a different thing. If someone is comparing every invoice line to the signed rate schedule, you do not need us.
How do I know you will find anything?
You do not, and neither do we until we look. That is the entire reason you are not paying up front.
What counts as money recovered?
Cash refunded to you, a credit memo once it is applied against an invoice, a charge removed before you pay it, or a corrected rate going forward — valued at twelve months. Each is defined in the engagement agreement before you sign anything, and we invoice only once the money has actually reached you.
How far back do you look?
Twelve months. Beyond that, many contracts treat invoices as accepted, so older findings tend not to be collectable. Anything we notice outside that window we report anyway, at no charge.
How long does it take to see money?
Findings inside two weeks of receiving documents. Credits and refunds usually land 30 to 90 days after a claim is sent, depending on the supplier.
Who sees our financial documents?
One person. They are held in access-controlled storage under a mutual confidentiality agreement, and returned or destroyed at the end of the engagement. We will not name you as a client or describe the work without your written permission.
Send five suppliers. See what is there.
Your largest five by annual spend, twelve months of invoices, and the contracts that go with them. We will tell you within two weeks whether there is anything worth pursuing — and if there is not, we will tell you that too.
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